Policy This policy is reviewed annually to ensure compliance with current regulations.

Purpose of  the Policy for the Management of Controlled Assessments

This purpose of this policy is to:

  • identify staff responsibilities in planning and managing GCSE controlled assessments;

[Taken from JCQ GCSE controlled assessments - Outlining staff responsibilities (editable template)]

  • examine potential risks and issues relating to the implementation of controlled assessments for GCSE qualifications and how these might be managed and mitigated through forward planning and remedial actions.

[Taken from JCQ GCSE controlled assessments - Risk management process (editable template)]

This policy complies with JCQ’s 2016/17General Regulations 5.8 in that the centre is required to “have in place, and be available for inspection purposes, a written policy with regard to the management of GCSE controlled assessments”.

This policy does not cover specific instructions for conducting controlled assessments which are provided by JCQ and awarding bodies.

Controlled Assessment Policy

Controlled Assessment is a form of internal assessment which replaces GCSE coursework. It encourages an integrated approach to teaching, learning and assessment. It is intended to enable teachers to authenticate and confirm that students have carried out the assessment tasks set in accordance with their exam specification.

The Gibraltar College is committed to the safe and secure conduct of controlled assessments in the best interests of students and with clear guidelines for all relevant staff.


  • All controlled assessments will comply with JCQ guidelines contained in the document ‘Instructions for Conducting Controlled Assessments’ of which every subject leader has a copy.
  • All controlled assessments will also adhere to awarding bodies’ subject-specific guidelines.
  • Every student will be given a copy of the relevant JCQ ‘Notice to Candidates’ before undertaking his/her first controlled assessment. This notice is also posted outside the Examinations Office.
  • As far as is possible the Head of Centre will ensure that controlled assessments are spread throughout the duration of  Level 2  in the interests of students’ workload and resource management, especially with regard to the use of ICT facilities.
  • The Gibraltar College will ensure that access arrangements and special consideration guidelines are adhered to in relation to controlled assessments as they are with regard to formal written examinations.

Key features:

  • Enables a more integrated approach to teaching and learning and assessment.
  • Provides an increased facility to ensure that work is the student’s own.
  • Enables teachers to choose the timing of the Controlled Assessment.
  • Enables teachers to select a choice of tasks and contextualise them.
  • Is viewed as part of the course, rather than a separate activity.
  • It is an integral part of teaching and learning.
  • Usually takes place in the classroom, within the normal timetable.
  • Features levels of control designed to maximise reliability and authenticity.

Staff responsibilities in planning and managing GCSE controlled assessment (legacy GCSE qualifications)

Senior Teachers

  • Accountable for the safe and secure conduct of controlled assessments and ensuring assessments comply with JCQ guidelines and awarding bodies’ subject-specific instructions.
  • At the start of the academic year, begin coordinating with Curriculum Coordinators to schedule controlled assessments to monitor the spread of controlled assessments throughout the academic year.
  • Map overall resource management requirements for the year. As part of this resolve:
  • clashes/ problems over the timing or operation of controlled assessments.
  • issues arising from the need for particular facilities (rooms, IT networks, time out of school etc.)
  • Ensure that all staff involved have a calendar of events
  • Create, publish and update an internal appeals policy for controlled assessments.


  • Decide on the awarding body and specification for a particular GCSE.
  • Standardise internally the marking of all teachers involved in assessing an internally assessed component.
  • Ensure that individual teachers understand the requirements of the awarding body's specification and are familiar with the relevant teachers' notes, and any other subject specific instructions, providing training to staff and ensuring access to the guidelines as contained in the JCQ publication Instructions for conducting controlled assessments circulated in September of the Academic Year.
  • Where applicable request a suitable supervisor for any session where the teacher/assessor is not supervising ensuring the recording of the date and time of assessments with details such as the name of the supervisor and candidates involved both presence and absence and log any incidents which occur during the course of the assessment.
  • Ensure that the examination entry for the candidates satisfy the terminal assessment requirement in accordance with the awarding body specification taken in the exam series in which the qualification is certificated.
  • Ensure that examination entries for all unit codes for controlled assessments are made to the exams office.
  • Ensure the provision of adequate secure storage is available and communicated to staff.
  • Ensure that any IT equipment, IT support and other relevant resources are booked in a timely fashion.
  • Where appropriate, develop new assessment tasks or contextualize sample awarding body assessment tasks to meet local circumstances, in line with awarding body specifications and control requirements.

Teaching staff

  • Understand and comply with the general guidelines contained in the JCQ publication Instructions for conducting controlled assessments circulated in September of the Academic Year and issue to candidates the up to date instructions included within these instructions.
  • Understand and comply with the awarding body specifications for conducting controlled assessments, including any subject-specific instructions, teachers’ notes or additional information on the awarding body’s website.
  • Ensure that examination entries for all unit codes for controlled assessments are made to the Curriculum Coordinator .
  • Obtain confidential materials/tasks set by awarding bodies in sufficient time to prepare for the assessment(s) and ensure that such materials are stored securely at all times.
  • Supervise assessments (at the specified level of control). Undertake the tasks required under the regulations, only permitting assistance to students as the specification allows.
  • Ensure that students and supervising teachers sign authentication forms on completion of an assessment.
  • Mark internally assessed components using the mark schemes provided by the awarding body. Submit marks through the exams office to the awarding body when required, keeping a record of the marks awarded.
  • Retain candidates’ work securely between assessment sessions (if more than one).
  • Post-completion, retain candidates’ work securely until the closing date for enquiries about results. In the event that an enquiry is submitted, retain candidates work securely until the outcome of the enquiry and any subsequent appeal has been conveyed to the centre. Ask the appropriate special educational needs coordinator (SENCO) for any assistance required for the administration and management of access arrangements.

Exams Officer

  • Enter students for individual units, whether assessed by controlled assessment, external exam or on-screen test, before the deadline for final entries.
  • Enter students' 'cash-in' codes for the terminal exam series.
  • Where confidential materials are directly received by the exams office, to be responsible for receipt, safe storage and safe transmission, whether in CD or hard copy format.
  • Download and distribute mark sheets for teaching staff to use, and collect and send mark sheets to awarding bodies before deadlines.
  • On the few occasions where controlled assessments cannot be conducted in the classroom, arrange suitable accommodation where controlled assessments can be carried out, at the direction of the senior maangement team.

Special educational needs coordinator/additional learning support

  • Ensure access arrangements have been applied for.
  • Work with teaching staff to ensure requirements for support staff are met.

Risk Management Process

Process of Controlled Assessment

The process has 3 stages:

  1. Task Setting
  2. Task Taking
  3. Task Marking

Task Setting:

Tasks are set either by the awarding body (High control) or by the Centre (Medium Control) and in both cases, must be developed according to the requirements of the specification.

Task Taking:

Controlled Assessment tasks will be undertaken with three levels of supervision:

  • Formal (high level of control)
  • Informal (medium level of control)
  • Limited (low level of control)

HOD / Subject Teacher will be responsible for ensuring that an appropriate level of supervision is in place for each part of an assessment task. Levels of supervision are clearly outlined in each subject specification.

Formal supervision

  • Candidates will be under direct supervision at all times – in most cases, supervision will be undertaken by the class teacher.
  • Use of resources and interaction with others will be limited to what has been specified by the GCSE awarding body.
  • Tasks will be undertaken during normal timetabled lessons in the usual teaching base (unless requested otherwise).
  • Use of mobile phones and internet / email access is prohibited.
  • If candidates have to use electronic storage devices for their assessment work or related resources, appropriate checks will be made to ensure only permitted material is accessible.
  • Subject specific display material with direct relevance to an assessment task will be covered.
  • A record will be kept of the time and date of each assessment together with the name of the supervisor(s) and all students present for the assessment session(s).
  • A separate record of any incidents which occur during assessments will also be kept.

Informal Supervision

  • Interaction with others, including group work is permitted.
  • The level of supervision applied ensures that the Gibraltar College is able to confirm that plagiarism has not taken place and preparation for a final / formal assessment is the candidate’s own work.
  • Sources used by candidates are clearly recorded.

Limited supervision

  • Some aspects of work may be undertaken completely without supervision / outside the classroom – this may include research and data collection.
  • Class teachers will make close reference to the relevant awarding body’s specifications when applying limited supervision.
  • Departments will set their own policies during Controlled Assessments tasks and share these expectations with the students.

Task Marking:

  • Class teachers responsible for supervising and marking Controlled Assessments. They are also required to sign a declaration confirming that candidates have completed work under the appropriate conditions and they are satisfied the work has been produced solely by that candidate.
  • This Gibraltar College will use the JCQ Declaration of Authentication for Controlled Assessments or a similar document provided by the relevant GCSE awarding body.
  • If either the candidate or the assessor is unable to sign this Declaration, zero marks will be awarded for the assessment task.
  • If candidate malpractice is suspected, this will be referred to the relevant Curriculum Coordinator and Examinations Officer who will follow the guidance set out in the JCQ Instructions for Controlled Assessments.
  • Internally assessed tasks will be marked by the class teacher according to the requirements of the subject specification. Work will be annotated according to subject specification requirements.


  1. Coursework/Controlled Assessment is defined as any piece of written or practical work which is marked by the college or an external examiner and which contributes to an Award.
  2. Students must have read and understand fully the up to date Notice to Candidates from the Joint Council for Qualifications about Coursework/Controlled Assessment Regulations.
  3. Irregularities in Coursework/Controlled Assessment discovered prior to the student signing a declaration of authentication will not be reported to the awarding body but dealt with as an internal disciplinary matter. The work will not gain any credit.
  4. An irregularity in Coursework/Controlled Assessment discovered after the signing of the declaration of authentication by the student will be reported to the awarding body which may lead to disqualification from the subject.
  5. Coursework/Controlled Assessment must be handed in by/completed by the agreed departmental deadline.
  6. Students are given clear instructions as to the deadlines for submission of completed work.
  7. If there are any special circumstances e.g. prolonged absence covered by medical certificate, there is a possibility of an extension but this must be negotiated with the Curriculum Coordinator concerned
  8. The Joint Council for Qualifications Code of Practice requires schools to have a published appeals procedure relating to internal assessment decisions.
  9. The grounds for appeal relate only to the procedure used in arriving at internal assessment decisions and do not apply to the judgements themselves.

Internal Appeals

Students have the right of appeal in situations where they feel their work has been assessed inappropriately or incorrectly.

Currently the policy and procedures for internal appeals can be found in the Staff T Drive/Policies

Monitoring, Evaluation and Review:

This policy will be monitored by the Examinations Officer and evaluated and reviewed by the Principal.

Dissemination of the policy:

This policy is available on request and can be downloaded from the related documents below.

Related documents:


Get in Touch!

  Email:  gc.enquiries@schools.edu.gi
  Phone:  +(350) 20071048



+(350) 20077207


South Bastion,
Line Wall Road,

GX11 1AA

  Opening Hours: 


 9 am - 3.30 pm  
 9 am - 2 pm