PolicyThis policy is reviewed annually to ensure compliance with current regulations.

Purpose of the Policy

This document is provided as an exams-specific supplement to the centre-wide accessibility policy/plan which details how the centre

“recognises its duties towards disabled candidates as defined under the terms of the Equality Act 2010. This must include a duty to explore and provide access to suitable courses, submit applications for reasonable adjustments and make reasonable adjustments to the service the centre provides to disabled candidates.

†or any legislation in a relevant jurisdiction other than England and Wales which has an equivalent purpose and effect”

[Quote taken directly from chapter 5.4 of the current JCQ publication General regulations for approved centres]

This publication is further referred to in this policy as GR.

This policy details how the centre facilitates access to exams and assessments for disabled candidates, as defined under the terms of the Equality Act 2010, by outlining staff roles and responsibilities in relation to

  • identifying the need for appropriate arrangements, reasonable adjustments and/or adaptations (referred to in this policy as ‘access arrangements’)
  • requesting access arrangements
  • implementing access arrangements and the conduct of exams

The Equality Act 2010 definition of disability

A definition of is provided on page 4 of the current JCQ publication Adjustments for candidates with disabilities and learning difficulties Access Arrangements and Reasonable Adjustments

This publication is further referred to in this policy as AA.

Identifying the need for access arrangements

Roles and responsibilities

Head of centre

  • Is familiar with the entire contents, refers to and directs relevant centre staff to the annually updated JCQ publications including GR and AA

Senior teachers

  • Are familiar with the entire contents of the annually updated JCQ publications including GR and AA

Special educational needs coordinator (SENCO)

  • Has full knowledge and understanding of the contents, refers to and directs relevant centre staff to the annually updated JCQ publication AA

Teaching staff

  • Inform the SENCo of any support that might be needed by a candidate

Assessor of candidates with learning difficulties

(An assessor of candidates with learning difficulties will be an appropriately qualified access arrangements assessor/psychologist/specialist assessor)

  • Has detailed understanding of the current JCQ publication AA

Requesting access arrangements

Roles and responsibilities

Special educational needs coordinator (SENCO)

  • Determines if the arrangements identified for a candidate require prior approval from the awarding body before the arrangements are put in place or if approval is centre-delegated

Exams officer

  • Is familiar with the entire contents of the annually updated JCQ publication GR and is aware of information contained in AA where this may be relevant to the EO role

Implementing access arrangements and the conduct of exams

Roles and responsibilities
External assessments

These are assessments which are normally set and marked/examined by an awarding body which must be conducted according to awarding body instructions and/or the JCQ publication Instructions for conducting examinations (ICE).

Head of centre

  • Supports the SENCO, the exams officer and other relevant centre staff in ensuring appropriate arrangements, adjustments and adaptations are in place to facilitate access for disabled candidates to exams

Special educational needs coordinator (SENCO)

  • Ensures appropriate arrangements, adjustments and adaptations are in place to facilitate access for candidates where they are disabled within the meaning of the Equality Act (unless a temporary emergency arrangement is required at the time of an exam)

Exams officer

  • Is familiar with and follows the Checklist for heads of centre and examination officers – The Equality Act 2010 and conduct of examinations provided in the current ICE (page 44)

Other relevant centre staff

  • Support the SENCO and the exams officer to ensure appropriate arrangements, adjustments and adaptations are in place to facilitate access for disabled candidates to exams
Internal assessments

These are non-examination assessments (NEA) which are normally set by a centre/awarding body, marked and internally verified by the centre and moderated by the awarding body.

“Externally marked and/or externally set practical examinations taken at different times across centres are classified as ‘NEA’.”

[Quote taken from the JCQ publication Instructions for conducting non-examination assessmentsForeword, page 3]

Special educational needs coordinator (SENCO)

  • Liaises with teaching staff to implement appropriate access arrangements for candidates

Teaching staff  

  • Support the SENCO in implementing appropriate access arrangements for candidates
Internal exams

These are exams or tests which are set and marked within the centre; normally a pre-cursor to external assessments.

Special educational needs coordinator (SENCO)

  • Liaises with teaching staff to implement appropriate access arrangements for candidates

Teaching staff 

  • Support the SENCO in implementing appropriate access arrangements for candidates

Facilitating access - examples

The following information confirms the centre’s good practice in relation to the Equality Act 2010 and the conduct of examinations.

On a candidate by candidate basis, consideration is given to

  • adapting assessment arrangements
  • adapting assessment materials
  • the provision of specialist equipment or adaptation of standard equipment
  • adaptation of the physical environment for access purposes

The table provides example arrangements, adjustments and adaptations that are considered to meet the need(s) of a candidate and the actions considered/taken by the centre for the purposes of facilitating access.

Example of candidate need(s)

Arrangements explored

Centre actions

A medical condition which prevents the candidate from taking exams in the centre

Alternative site for the conduct of examinations
Supervised rest breaks

SENCO gathers evidence to support the need for the candidate to take exams at home
Student Services Coordinator/Exams Officer/SENCO provides written statement for file to confirm the need
Approval confirmed by SENCO; AAO approval for both arrangements not required
 Student Services Coordinator/Exams Officer/SENCO discussion with candidate to confirm the arrangements should be put in place
EO provides candidate with exam timetable and JCQ information for candidates
Student Services Coordinator/Exams Officer/SENCO confirms with candidate the information is understood
Student Services Coordinator/Exams Officer/SENCO agrees with candidate that prior to each exam will call to confirm fitness to take exam
EO allocates invigilator(s) to candidate’s timetable; confirms time of collection of exam papers and materials
Invigilator monitors candidate’s condition for each exam and records any issues on incident log
Invigilator records rest breaks (time and duration) on incident log and confirms set time given for exam
Invigilator briefs EO after each exam on how candidate’s performance in exam may have been affected by his/her condition
EO discusses with Student Services Coordinator/SENCO if candidate is eligible for special consideration (candidate present but disadvantaged)
EO processes request(s) for special consideration where applicable; incident log(s) provides supporting evidence
Student Services Coordinator/Exams Officer/SENCO informs candidate that special consideration has been requested

Persistent and significant difficulties in accessing written text

Reader/computer reader
25% Extra time
Separate invigilation within the centre

SENCO confirms candidate is disabled within the meaning of the Equality Act 2010
Papers checked for those testing reading
Computer reader sourced for use in papers(or sections of papers) testing reading OR up to 50% extra time awarded
Form 8, signed and dated, with Sections A, B and C completed; kept on file with body of supporting evidence, printed approval from AAO and signed data protection notice

Significant difficulty in concentrating

Prompter
Separate invigilation within the centre

SENCO gathers evidence to support substantial and long term adverse impairment
SENCO confirms with candidate how and when they will be prompted
EO/SENCO briefs invigilator to monitor candidate and the method of prompting (call out his name to bring his attention back to the paper - confirms requirement for separate room)

A wheelchair user

Desk
Rooms
Facilities
Seating arrangements
Practical assistant

EO/SENCO applies for practical assistant to help candidate set up wheelchair and other equipment in a practical assessment; approval automatically fails so awarding body referral lists the tasks that will be performed  
EO/SENCO provides height adjustable desk in exam room
EO allocates exam room on ground floor near adapted bathroom facilities
EO spaces desks to allow wheelchair access
EO seats candidate near exam room door
EO confirms arrangements in place to assist the candidate in case of emergency evacuation of the exam room
Practical assistant cover sheet printed from AAO; to be completed by facilitator and securely attached to candidate’s work where this may be applicable to the assessment

 

Get in Touch!

  Email:  enquiries@gibc.edu.gi
  Phone:  +(350) 20071048

 

Fax:

+(350) 20077207

  Address: 

South Bastion,
Line Wall Road,
Gibraltar,

GX11 1AA

  Opening Hours: 

Winter: 
  

 9 am - 3 pm (Cash Hours)
 9 am - 3.30 pm (Counter)   
   

Summer:  
  

 9 am - 1 pm (Cash Hours)
 9 am - 2 pm (Counter)   
 
facebook_page_plugin