PolicyThis policy is reviewed annually to ensure compliance with current regulations.

What is special consideration?

Special consideration is a post-examination adjustment to a candidate’s mark or grade to reflect temporary illness, temporary injury or some other event outside of the candidate’s control at the time of the assessment, which has had, or is reasonably likely to have had, a material effect on a candidate’s ability to take an assessment or demonstrate his or her normal level of attainment in an assessment. 

Special consideration can only seek to go some way to assist a candidate affected by a potentially wide range of difficulties, emotional or physical, which may influence performance in examinations.  It cannot remove the difficulty faced by the candidate. There will be situations where candidates should not be entered for an examination. Only minor adjustments can be made to the mark awarded because to do more than this would jeopardize the standard of the examination.”

[JCQ A guide to the special consideration process Chapter 1]
This document is further referred to in this policy as SC

Purpose of the policy

The purpose of this policy is to identify roles and responsibilities in the special consideration process and confirms that Gibraltar College agrees to “submit any applications for special consideration where candidates meet the published criteria.”    [JCQ General regulations for approved centres Chapter 5]

Eligibility for special consideration

Roles and responsibilities

Head of centre

  • Is familiar with the contents, refers to and directs relevant centre staff to the annually updated JCQ publication SC
  • Ensures that, where relevant and in eligible situations, applications for special consideration are submitted to awarding bodies by the exams officer

Exams officer

  • Understands the criteria as detailed in SC to determine where candidates will/will not be eligible for special consideration
  • Ensures that, where relevant and in eligible situations, applications for special consideration are submitted to awarding bodies

Teaching staff and/or SENCO

  • Provide any appropriate evidence or information that may be required to determine a candidate’s eligibility for special consideration.

Candidates (or parents/guardians)-

  • Provide any medical or other evidence that may be required to determine eligibility for special consideration

Applying for special consideration

Where eligible, special consideration is applied for in a specific exam series where candidates “have been fully prepared and have covered the whole course but performance in the examination, or in the production of controlled assessment, coursework or non-examination assessment, is materially affected by adverse circumstances beyond their control.”    [SC 2]

Where a candidate may arrive for an exam and is clearly unwell, extremely distressed and/or may have sustained an injury that requires emergency access arrangements to be put in place:

  • the candidate will be kept comfortable and under supervision from the required time while appropriate arrangements are put in place for he/she to take the exam in the best possible conditions
  • a  judgement will be made on how the candidate’s situation or disposition affected performance in the exam
  • where appropriate and where eligible, special consideration is applied for

Where candidates may be affected by a major disturbance in the exam room (emergency evacuation etc.), special consideration is applied for on behalf of all candidates.

Where a candidate takes three or more timetabled exams on the same day and the total duration of all papers is more than 5 hours 30 minutes (GCSE) or more than 6 hours (GCE) including any approved extra time but not any time taken for supervised rest breaks special consideration for an allowance on last paper taken is applied for.

Where a candidate may be affected by a minor disturbance in the exam room caused by another candidate (momentary bad behaviour, mobile phone ringing etc.), special consideration cannot be applied for.


If a candidate is absent for acceptable reasons, and the centre can verify this, special consideration is applied for if the exam missed is in the terminal series and the minimum requirements for enhanced grading in cases of acceptable absence can be met. If there is an opportunity to re-enter the candidate in the next available exam series, the centre will make the entry and special consideration is not applied for.

Where other issues or problems affect a candidate or a group of candidates, special consideration is explored in SC 5 and applied for where eligible. This might include, for example:

  • requesting an honorary certificate
  • a short extension to controlled assessment/coursework/non-examination assessment deadlines
  • submitting a reduced quantity of controlled assessment/coursework/non-examination assessment (shortfall in work)
  • lost or damaged work
  • candidates taking an incorrect or defective question paper
  • candidates undertaking the wrong controlled assessment assignment

Where a candidate may be eligible for special consideration (a post assessment adjustment) in a vocational qualification, the centre follows SC 7 and awarding body guidance to determine if, when and how an adjustment can be applied for.

Processing applications for special consideration

Roles and responsibilities

Head of centre

  • Ensures where a candidate may be a relative of the exams officer, the application is authorised by an alternative member of centre staff

Exams officer

  • Ensures applications are processed as required by the awarding bodies
  • Keeps evidence to support applications on file until after the publication of results
  • Meets the required deadline(s) for submitting applications

Teaching staff and/or SENCO

  • Provide any appropriate evidence or information that may be required to support a candidate’s application for special consideration

Candidates (or parents/carers) will

  • Provide any required medical or other evidence that may be required to support an application for special consideration

Submitting applications for special consideration

Where a candidate or group of candidates is/are eligible for special consideration applications are submitted to the relevant awarding body following the published processes in SC.

Evidence to support applications is kept on file until after the publication of results.

Timetabled written exams
  • For GCE and GCSE qualifications, applications for individual candidates are submitted online by logging into the relevant awarding body secure extranet site and following the links to special consideration
  • The processes for submitting a single application to cover all exams where a candidate is present but disadvantaged and a separate application for each day where a candidate is absent from an examination for an acceptable reason detailed in SC 6 are followed
  • For other qualifications, applications are submitted online where the awarding body’s secure system accepts these
  • The paper form 10 JCQ/SC Application for special consideration is only completed and submitted where the online system does not accept applications for a particular qualification
  • For groups of candidates, applications are made online where the awarding body’s secure system accepts group applications or form 10 will be completed
  • The paper form 14 JCQ/ME Self certification for candidates who have missed an examination is only completed by a candidate where circumstances warrant this and is not used where the centre knows the candidate was ill
Internally assessed work
  • Where appropriate, applications are made online where the awarding body’s secure system accepts them or form 10 is  completed and submitted
  • Where a short extension to a deadline is being requested an application is submitted online or by direct email, dependent on the awarding body
  • Where an application relates to a shortfall in work, this is submitted online or by completing form 10, dependent on the awarding body
  • Where an application relates to lost or damaged work, this is submitted online or by completing form 15 JCQ/LCW Notification of lost centre assessed work, dependent on the awarding body
Post assessment adjustments – vocational qualifications
  • Where relevant and eligible, form VQ/SC Application for special consideration Vocational qualifications is completed and submitted to the awarding body

 

Get in Touch!

  Email:  enquiries@gibc.edu.gi
  Phone:  +(350) 20071048

 

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Line Wall Road,
Gibraltar,

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