Health & SafetyThis College is committed to the highest standard of excellence in teaching. The same commitment to excellence applies to the manner in which the College discharges its responsibilities for the health and safety of staff, students, visitors and all those who may be affected by College activities.

In meeting this commitment, the College acknowledges the Health and Safety at Work Act 1974 (UK) and the Factories Ordinance 1999 (Supplement 9 of the Laws of Gibraltar, sub Part 2, revised edition of the Laws Ordinance, 1998) and will take all steps within its power to provide a working and living environment which is healthy and safe for employees, students, contractors and visitors. That said, every individual has a duty in law to take care for their own health and safety and take due consideration for the health and safety of others. Compliance with all statutory obligations is a minimum standard. This Policy aims to go beyond this but will only work if there is a total commitment to health and safety by all staff and students at the College.

Responsibility for Policy

The ultimate responsibility for health and safety within the College rests with the Principal. The management structure which gives effect to the implementation of the College Health and Safety Policy is shown in Annex A.

This College recognises that failures in health and safety management have the potential to damage the human, professional, financial resources and good name of the College. Control of risk is a management responsibility inseparable from other aspects of professional management. It is therefore College policy that all managers take responsibility for their areas of competence and, jointly, for the general health and safety management of the College.

To assist in the identification and control of risks, staff at all grades, without exception, are expected to report to their relevant line manager any perceived deficiency or action which could constitute a health or safety risk. Appendix A lists the relevant line managers and their areas of responsibility. The line managers, together with other members of the Co-ordinating Team, will act as the Health and Safety Committee of the College and will have the responsibility of advising the Principal as required by statute. The Co-ordinating Team, acting as the Health and Safety Committee, will also, where necessary, consider reports from Inspectors of the enforcing authorities, trade unions, the student body and other interested parties and will take such reports into consideration when advising the Principal. It shall be the responsibility of the Co-ordinating Team, acting as the health and Safety Committee, to evaluate all activities, processes and equipment in use at the College in the light of possible effects on the Health and Safety of students, staff and neighbours of the College and to advise accordingly.

Identification of Risks and Drafting of Safety Documents

There is a statutory requirement for suitable and sufficient assessment of the identifiable risks to health and safety to be carried out, so that strategies for risk control can be put in place. The effectiveness of the existing control measures, as practiced in reality, will generally require to be reviewed to assess any residual risks. Such revues must be carried out, as a minimum, annually and in addition, whenever a new activity or process commences or new equipment is installed. The responsibility for assessment or the raising of concern is the responsibility of the Coordinator for that area, who will then transmit the results of the assessment or details of the concern to the Coordinating Team. Subject coordinators will also be responsible for the drafting of Code of Best Practice documents for each and every activity, procedure or equipment within their area of responsibility and for transmitting these to the Coordinating Team prior to their adoption as part of College Policy.

In many cases, it will be appropriate for a written risk assessment or Code of Best Practice to refer to existing local codes of practice on health and safety, which will include, for example, class manuals, equipment manuals etc, since these will have already been based upon the significant outcome of risk assessments. However, the changing face of work in departments often creates new transient risks associated with novel activities. Risk assessment clearly then becomes the responsibility of the immediate supervisor of the work in question. The details of the particular risk assessment will often be compiled by other employees or students concerned in the work, but the Subject Coordinator must always approve the assessment and the risk control measures before the work commences. Ultimately, the Subject Coordinator must be satisfied that risk assessments are being competently completed, that they relate to the actual working practices and that they are reviewed when necessary. There are no specific rules on how risk assessments are to be made or recorded. Trivial risks may usually be ignored in the formal process since they can be controlled by common sense measures. When hazards are few and risk assessment is straightforward and obvious to all concerned, a formal record is unnecessary. Otherwise, the level of detail in a risk assessment should be in proportion to the risks and the complexities of each case.

A written risk assessment should be produced and maintained by all Subject Coordinators for their department’s activities. Copies should be handed to all staff working in that department, whether permanent or part-time. The Subject Coordinator is also responsible for ensuring that any significant risk is brought to the attention of the students either as a separate document or as specific warnings or instructions in class notes, assignment briefs or similar. Where the risk pertains to a particular apparatus or equipment, the Subject Coordinator should ensure that a suitable warning notice is displayed affixed to the apparatus.

Implementation of Safety Procedures

First Aid CertificateCoordinators and Managers must ensure that the College Health and Safety Policy and Code of Best Practice is followed by all members of staff within their area of responsibility and by all students and ancillary staff working in that area of responsibility. To this end, they will arrange instruction and training for staff, ancillary staff and students to ensure familiarity with the Health and Safety Policy and the Codes of Best Practice and will provide all information necessary.

Infringements of the Health and Safety Policy or Code of Best Practice will, in all cases, be reported to the Coordinating Team and the Principal. The latter will then act as required, by statute or otherwise, to ensure compliance.

The Coordinating Team will monitor that the Health and Safety Policy and the Code of Best Practice is being implemented throughout the College and will set in train appropriate remedial action when monitoring reveals discrepancies.

All members of teaching staff have undertaken a First Aid course and have certification valid for three years.

Recording of Accidents

All members of staff, in all grades, whether full-time or part-time are responsible for recording any accident which may occur either to themselves or to colleagues or to students they are supervising. For this purpose, an Accident Record Book will be kept and maintained in the College’s Reception. In addition, where the cause of the accident is deemed to be due to a deficiency in the Health and Safety Policy or the Code of Practice, staff will make a report to the relevant Subject Co-ordinator. Likewise, if the accident was caused by the member of staff or by a student failing to follow and/or apply the requirements of the Health and Safety Policy or Code of Practice, a report will be made to the Principal who will then decide on appropriate disciplinary action.

Maintenance of Equipment, Furniture, etc.

All members of staff, without distinction, are required to bring to the attention of the responsible Subject Coordinator and through the Coordinator, the Coordinating Team, any deficiency in equipment, facilities, furniture etc, of which they are aware. The report should be on the form(s) available for such purpose. Where the equipment, facility or furniture is deemed dangerous, the member of staff should ensure its withdrawal from use until such time as its safety can be determined.

Subject Coordinators and Managers should establish a maintenance schedule for items of equipment under their control to ensure that equipment is safe. Ordinarily, these maintenance checks will accord with the manufacturer’s recommendations. In the absence of these, the Subject Coordinator or Manager will establish a schedule with a minimum of an annual cycle and a lesser time interval if warranted.

Additional Documents

All documents, manuals or instructions written in support of this Policy are to be considered as integral parts of this Policy. Alterations to documents must be approved by the Coordinating Team acting as the Health and Safety Committee.

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